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How to Handle All That Email


by Shirley E. Kaiser, M.A.

Copyright © 1999-2021, Shirley E. Kaiser, M.A., SKDesigns. All rights reserved. Published at with permission.

Editor note February, 2008: Don't let the 1999 copyright date fool you. This article and the ideas aren't outdated, even if the software version is old. These tips can also apply to whatever email program you use.

Setting Up A New Email Folder

  1. Step One: Click on File, then New Folder, as shown below:

    Setting up a new email folder image

  2. Step Two: A pop-up menu will then appear, in which you'll be asked to name the folder and to indicate its location. Once you've done that, click the OK button.

    New Folder Name pop-up box

    That's all there is to it!

By the way, you can also delete folders, change the names and move them elsewhere.

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Setting Up A New Message Filter

  1. Step One: Click on Edit, then Message Filters, as shown below:

    Select New Message Filter

  2. Step Two: A pop-up menu will then appear, in which you'll be asked to select New or Edit an existing filter.

    There are also other options there, including logging the filter use or deleting any of existing filters. Sometimes alterations need to be made to the filters, especially for a discussion list in which part of the title changes or something similar.

    Note: You might consider logging the filter use, at least at first, so that you can track the filtering, especially if an email gets filtered but isn't in the folder where it belongs. Occasionally some fine tuning may be needed to the message filter information to aim it in the right direction.

    Message Filter Pop-Up Box — New, Edit

    Once you've made your selections, click the OK button at the bottom of the pop-up box.
  3. Step Three: Another pop-up menu will then appear for Filter Rules, in which you'll be asked to name the filter (or edit the name) and to indicate its location. You can create a new folder name there for your message filter or choose an existing folder.

    Filter Rules Pop-up menu

    Once you've done that, click the OK button.

    Repeat that procedure for each of the message filters you'd like to set up. That's it!

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